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Policies

Introduction

ARMINDA is a repository maintained by Penrose Library that showcases works by the Whitman College community. The mission of ARMINDA is to collect and preserve scholarly and creative works by Whitman College faculty, students, and staff, with preference given to materials that can be made openly accessible.

Penrose Library welcomes scholarly, educational, creative, and research-oriented submissions that support the intellectual life of the College and have enduring value. Student works or those produced by visiting scholars should be able to meet any guidelines for scholarly work deemed appropriate by the sponsoring department. Authors are solely responsible for the content of their work(s); ARMINDA staff do not systematically review content of submissions or provide editorial support or peer review. Submissions should be complete works that are in, or can be converted to, a technically feasible file format. The author(s) must be willing and able to grant the right to preserve and distribute the work.

Author Agreement and Copyright

Authors retain copyright for all content contributed to the ARMINDA Institutional Repository. Submitting a document to the repository does not transfer copyright; it only grants Penrose Library a non-exclusive license to distribute and preserve the work. We strongly encourage authors to apply Creative Commons licenses to their work.

Authors who contribute content accept a submission agreement stating that they hold the copyright to the work (or have been authorized by the copyright holder(s) to upload the work for distribution) and agree to permit the document to be posted in ARMINDA.

Different agreements (including copyright transfers) may apply to works that are donated to the Whitman College and Northwest Archives and shared on ARMINDA.

Multiple Authors

When student work is created by more than one author, it is the responsibility of the primary author to notify all other authors regarding the intent to deposit the work in ARMINDA. The additional students and/or advisors are strongly encouraged, but not required, to sign the ARMINDA Institutional Repository Student Submission Agreement.

When faculty or staff work is produced by more than one author or creator, it is the responsibility of the submitting contributor to ensure all co-authors/creators have been notified of the intent to deposit work in ARMINDA.

Permissions and Consent from Third Parties

ARMINDA supports the fair use of copyrighted materials in scholarship and created works. If a submission contains materials for which the author does not hold copyright and that exceed fair use determination, the author/creator is required to obtain any necessary permissions from the copyright owner(s) to grant Whitman College Penrose Library the rights required by the ARMINDA Institutional Repository Non-Exclusive Contributor Agreement and/or the ARMINDA Institutional Repository Student Submission Agreement. This includes works that contain interviews and/or materials subject to IRB protocols. Any such third-party material is clearly identified and acknowledged within the text or content of the submission. The author/creator is required to affirm that any human subjects have given informed consent.

Sponsored Work

If the work was sponsored in whole or in part by an agency or organization other than Whitman College, the author has fulfilled any right of review or other obligation required by contract or agreement.

Metadata

Penrose Library reserves the right to add metadata and other descriptive content to the files in order to ensure that the work is discoverable.

Removing, Restricting, or Updating Work

ARMINDA is intended to be a permanent scholarly repository. It may be necessary in certain special circumstances to remove an item from the repository, especially if the work is deemed to violate copyright law for legal reasons such as copyright violations.  Once a work is shared in the repository, a citation to the work will always remain.

Authors/creators interested in changing the restriction status of a work should contact the ARMINDA Institutional Repository administrator at arminda@whitman.edu. Faculty sponsors of student work should contact the ARMINDA Institutional Repository administrator at arminda@whitman.edu if they wish to change the restriction status of the student work.  

Student works deposited in ARMINDA are considered a record of their state at the time of submission; corrected or updated versions cannot typically be added or substituted.

Records held in the Whitman College and Northwest Archives are distributed through ARMINDA as a contribution to historical and scholarly knowledge about the institution and the region. As such, we are committed to representing our institution's history as accurately as possible and do not selectively omit content. Resources such as the Whitman College student newspapers are made available in line with the Whitman College Wire Corrections Policy. In collaboration with the WIRE, ARMINDA maintains this digitized record of student newspapers as a historical record of the Whitman College community. As such, we will not remove or hide any content from the archive; this includes stories, columns, editorials, letters to the editor, photos, illustrations and infographics.

DMCA Takedown Policy

Parties who believe that their copyrights have been infringed by a work held in ARMINDA may contact the ARMINDA Institutional Repository administrator at arminda@whitman.edu, or at ARMINDA, Penrose Library, Whitman College, 345 Boyer Ave, Walla Walla WA 99362. Requests to remove material from ARMINDA should include the following:

  1. A physical or electronic signature of a person authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.
  2. Identification of the copyrighted work claimed to have been infringed, or, if multiple copyrighted works at a single online site are covered by a single notification, a representative list of such works at that site.
  3. Identification of the material that is claimed to be infringing or to be the subject of infringing activity and that is to be removed or access to which is to be disabled, and information reasonably sufficient to permit the service provider to locate the material.
  4. Information reasonably sufficient to permit the service provider to contact the complaining party, such as an address, telephone number, and, if available, an electronic mail address at which the complaining party may be contacted.
  5. A statement that the complaining party has a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or the law.
  6. A statement that the information in the notification is accurate, and under penalty of perjury, that the complaining party is authorized to act on behalf of the owner of an exclusive right that is allegedly infringed.

The ARMINDA administrator will work with the Whitman College DMCA Agent to reply promptly to infringement claims. If lawful use cannot be shown promptly, access to the work through ARMINDA will be removed.

Privacy Waiver

Students making submissions to ARMINDA agree to waive any privacy rights granted by FERPA or any other law, policy, or regulation, for the purpose of making their work available through ARMINDA.

Senior Honors Theses and Honors Projects

All authors of Honors Theses and reports on Honors Projects must deposit a digital PDF/A file to the library, as outlined in teh Whitman College Faculty Code. The level of access to the thesis in the ARMINDA Institutional Repository is governed by the option selected by the author and faculty sponsor as indicated on the Submission Agreement. Should the author/s and faculty sponsor select different levels of access, the more restrictive choice will be implemented.

As of Spring 2019, authors who opt to grant worldwide access online will have the option to make their honors thesis/report available as a bound copy in the Allen Reading Room Thesis collection, where it can circulate on campus and through Interlibrary Loan. Theses/reports that are restricted to campus-only access will not be available in print.

To change the restriction status for a thesis, please contact the ARMINDA Institutional Repository administrator at arminda@whitman.edu.

Persistent Access and Migration

Penrose Library is committed to preserving the author’s submission as a stable URL, on a long-term basis that enables researchers to discover, access, and link to the work. As far as resources and technology permit, Penrose Library will take steps to ensure the integrity of files deposited in ARMINDA. For a list of recommended file formats, see the ARMINDA Institutional Repository FAQ. To ensure accessibility, we reserve the right to make preservation copies as needed. Links and access to content outside of ARMINDA cannot be guaranteed.

Policy date: 2019-02-13